Making use of technology to save time and resources.
Mobile technology to keep one of Ireland’s largest universities at the cutting edge, on-the-move and excited by the possibilities for the future.
With over 20,000 students and almost 2,800 staff, University College Cork (UCC) has embarked on a project to identify opportunities to use mobile technology to increase collaboration and improve efficiency, digital security and control.
Recognising areas where technology could save time and resources, the university initially approached CWSI to help them deliver documents to 40 of the UCC governors in a more efficient and timely manner than printing and posting, without incurring the potential security risks and lack of control that can come from using email.
Governors are a mixture of staff and non-staff, with some based oversees, and it was therefore crucial to the project that the documents should be accessible on mobile, smart devices with simplicity, security and the ability to provide remote support, even out-of-hours. UCC also wanted to save money, leveraging the IT service that was already in place for UCC staff.
CWSI have been great to deal with and are eager to keep an open discussion monitoring our use of the service, meeting regularly to discuss what our requirements are and to ensure the solution is meeting those requirements.
An out-of-the-box solution from digital storage provider Acronis provide easy, complete, and secure enterprise file sharing, giving the governors a great experience, while allowing UCC’s IT department to retain complete control, security and visibility.
Much more than just a replacement for printing and posting documents – our solution has also made it easy for the central IT service to give and revoke access to specific documents and allows them to remotely wipe the devices if they are lost or if and when a governor leaves the UCC.
Arthur Shinnick, UCC IT Manager, said: “It immediately met our needs and also provided some additional features like annotation and personal folders that made it easy for us to deem it suitable as the solution of our choice.”
40 iPads rolled out initially.
UCC has already reported that the solution provided by CWSI inspires confidence that they will be able to continue to rapidly develop and progress their IT in an era of unprecedented digital transformation - to keep them up to date with the latest technology as a given, allowing them to focus on growing the business, without getting bogged down in the need to be constantly upgrading and changing their IT.
Arthur Shinnick, UCC IT Manager, said: “CWSI currently provide proactive account management to ensure that as our requirements develop, the solution continues to meet UCC's needs.
“News has quickly spread about the application amongst staff in the University and many requests have since come in for access to the service. It is becoming quite popular as there is a lot of overlap in committee/team membership. It is planned that many of the other centrally administered functions of the University will use the application for their meetings documents.
“CWSI have been great to deal with and are eager to keep an open discussion monitoring our use of the service, meeting regularly to discuss what our requirements are and to ensure the solution is meeting those requirements."
6 week project turnaround.